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Grayteq Email Security on desktop monitor with keyboard
The main path of data leakage is still email messaging and Microsoft Outlook still leading the list of corporate email clients.

Grayteq Email Security logs and manages internal and external email exchanges to prevent, monitor, alert and report data leakage incidents and provide efficient automated and manual incident responsing.
Grayteq
Email Security Secure Every Message.
From €19,99
per device a year1
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What makes it good
Added value

Risk Reduction


Proactive Email Threat Mitigation. Grayteq Email Security goes beyond standard filtering by integrating real-time content inspection with comprehensive DLP policies. It ensures that sensitive intellectual property, financial records, and proprietary communications never leave your secure network perimeter via email channels, effectively bridging the gap between external threat defense and internal data loss prevention.
User Transparency


Seamless User-Transparent Workflow. By operating transparently in the background, the system analyzes outbound and inbound messages without introducing latency or requiring complex manual encryption steps from employees. This eliminates friction, maintains high organizational productivity, and significantly reduces human error in daily email communication security.
Audit Capabilities


Centralized Incident Tracking and Reporting. Records all email policy violations and security events with detailed metadata, providing security teams with instant visibility and verifiable audit proof for internal reviews and compliance checks.

Meet the challenges
For professionals

Your Role.
Your Challenge.

Your Advantages.

In our challenging world, where we face newer and newer threats on a daily basis, there is a great need for as much help in security as possible. Grayteq Data Security Solutions are designed to elevate your existing data security capabilities to a whole new level.

Select your position and check out how we can ease your burdens, help everyday work and make your organization safer with .

Security
CISO
If you work as a CISO, you need to know what happens to your organization's data when users transmit it through email communications. You need to control how sensitive information can be shared, attached, or sent without restricting legitimate corporate correspondence.

With Grayteq Email Security, you can secure the email channel itself — controlling how data is accessed, used and moved before corporate messaging becomes a data security risk.

Step 1 Centralized Policy Definition
Define strict data loss prevention rules and sensitive content criteria.

Step 2 Real-Time Content Inspection
Continuously monitor and inspect outbound email traffic.

Step 3 Automated Threat Containment
Trigger instant quarantines and automated alerts upon detecting policy violations.

Step 4 Comprehensive Audit Tracking
Maintain detailed, tamper-proof audit trails of all email security events and policy triggers.

Step 5 Regulatory Compliance Assurance
Ensure full alignment with demanding cybersecurity frameworks and standards.

Result CISO task is complete
Unified Security Governance: Gain absolute visibility and control over all email-based data flows, significantly reducing enterprise risk exposure and ensuring robust protection against insider threats. Secure email traffic. Control the dataflow. Contain the risk.
See how our solutions integrate into your existing data protection environment while reducing administrative and user-facing complexity.
Talk to an Expert Live Demo

Accountability
If you work as a DPO, you need to understand how sensitive corporate information is shared through corporate email. You need to know which messages are subject to your organization's data protection policies, whether recipients are appropriate and how sensitive information is classified before it leaves the organization. When a policy is violated or a questionable message is sent, you need reliable records to understand what happened and support your organization's accountability obligations.

With Grayteq Email Security, you can monitor email activity, apply data protection rules and maintain the records needed to review and explain how sensitive information is handled.
DPO

Step 1 Message Identification
Know which email communications involve sensitive information.

Step 2 Recipient Identification
Understand who receives the information, both inside and outside your organization.

Step 3 Content Classification
Apply appropriate classifications to outbound emails based on their content and attachments.

Step 4 Policy Enforcement
Apply consistent rules to how sensitive information may be sent and shared.

Step 5 Activity Recording
Maintain timestamped records of email activity and policy violations.

Step 6 Evidence Review
Examine the available records to understand what happened and when.

Step 7 Accountability Demonstration
Use activity records and reports to support internal reviews, incident investigations and compliance assessments.

Result DPO task is complete
Grayteq Email Security helps you maintain visibility into how information is shared through corporate email. Classification, policy enforcement, timestamped logging and reporting support the review of email-related incidents and help demonstrate that appropriate data protection controls are in place. Know who. Trace what. Prove how.
See how our solutions integrate into your existing data protection environment while reducing administrative and user-facing complexity.
Talk to an Expert Live Demo

Operational Control
CIO
If you work as a CIO, you need to strengthen email security without making everyday communication unnecessarily complicated. You need a solution that fits into your existing email environment, supports consistent policies across the organization and gives your security and IT teams the information they need to manage incidents efficiently. You also need to balance protection with usability, so legitimate business communication can continue while risky messages are handled according to defined rules.

With Grayteq Email Security, you can secure the email channel itself — controlling how data is accessed, used and moved before corporate messaging becomes a data security risk.

Step 1 Integrate with the Workflow
Extend email protection within the existing Microsoft Outlook environment.

Step 2 Centralize the Rules
Manage email security policies across the organization and for specific users or groups.

Step 3 Automate Routine Actions
Use configurable approvals, rejections, alerts and incident responses to reduce manual handling.

Step 4 Support the Security Team
Provide logs, reports and alerts that help security and IT teams understand email-related events.

Step 5 Maintain Operational Control
Balance consistent protection with the needs of legitimate business communication.

Result CISO task is complete
Grayteq Email Security helps you bring email protection, policy management, monitoring and incident response into a more consistent operational process. Its Outlook integration and configurable controls can support day-to-day administration while helping your organization maintain visibility and control over email-related risks. Integrate protection. Simplify operations. Maintain control.
See how our solutions integrate into your existing data protection environment while reducing administrative and user-facing complexity.
Talk to an Expert Live Demo
See the details
Highlights

Visibility, Action and
counter-action
Monitor, Log, Report, Alert
The fundamentum of mail protection is the evidential logging of user email messaging. Time stamped logs with comprehensive content, reports, alerts and analytical capabilitiesprovide you with total insight.

Log all email messaging on endpoints and create reports, alerts and board-ready analytics for your security personnel!
Protection for
external messaging
The most dangerous path to control
From data leakage point of view, external email messaging is definitely the most threatening to your corporate data security. Manage all threats from knowingly dangerous addresses, through "home-send" actions, to the email addresses of your competitors in clicks and create easy-to-handle email security policies!
Protection for
internal messaging
Internal emails can embody risks as well
Unintentional or deliberate email messaging to unauthorized internal email addresses pose as significant risk to valuable corporate documents as outbound sends. Identically to outbound email messaging, Grayteq Email Security is capable to monitor, manage, report and alert email messaging from and to internal recipients.

Microsoft Outlook
integration
The mostly used email app
In the course of monitoring and protecting corporate email messaging, it is inevitably necessary to enforce logging, managing, alerting and responsing to incidents directly on the endpoints in order to prevent any Microsoft Exchange interventions into the course of protection. Accordingly, Grayteq Email Security add-in is fully integrated into the Microsoft Outlook application, making sure that no corporate email messaging that might overpass or avoid the protection and logging policies may occur.
Reports, Alert,
Automatic Incident reponses
Remediate damages by effective methods
Besides of logging, proofing and analytics, the alerting and the automatic incident responsing elevates the security of email messaging further.
  • After-action reports;
  • Real-time alerts;
  • Shadow-copies of any violation attempts;
  • Incident responses;
  • Execution of personalized scripts;
  • URL calling in browser;
Settings, Rules
and Policies
The easier to setup the better
Wide range of options and settings are available for your security professionals that help to handle all security aspects of corporate email messaging. The range of security settings spread from the interactions that affect the whole, company-wide mailing to the control of mailing rights for specific users or groups.
  • Approve;
  • Reject;
  • User overrule;
  • Shadow copy;
    • about the message body and/or
    • about all attachments
  • Automatic alert;
  • Incident responses;
The most important ones
Main features

Email Protection
- Real-time protection for all outbound emails.
- Safety against forfeit and phishing emails.
- Automatic content-aware protection
Grayteq 26.2
Email Management
- Manage safe and unsafe email domains, extensions and recipients.
- Apply full range monitoring over outbound emails.
- Recommend classification for emails by their content and attachments.
Grayteq 26.2
- Auto-classify emails by their content and attachments.
Grayteq 26.2
Comprehensive audit
- Full-time user activity log and monitor.
- All logs are timestamped at the place of creation.
- Unmodifiable logging in an indelible fashion.
- Legally accepted proof of any policy violation attempts.
Something important is along the way
Grayteq 26.22

Content-aware Classification
Classify your emails by content
With Grayteq Email Security Advanced, your outbound emails get automatically classified for up to 4 levels, providing you elevated protection capabilities without the need for any additional user interactions or decision making.

Grayteq G-Classing provides the Users with classification recommendations automatically, while Grayteq Security Administrators can define Enforced Classifications for any content. Users can over-classify any recommended classifications, but Enforced Classifications are going to be applied mandatorily and cannot be over-ruled.

Grayteq G-Classing is a unique symbiosis of Advanced Machine Learning (AML) & Natural Language Processing (NLP) technologies and will be available from Grayteq 26.2 Advanced only.
Content-aware Protection
Protect emails by content
Grayteq G-Classing sets the stage to advance your outbound email security with automatically enforced protections. Grayteq Administrators can simply setup content-aware classification criterias and combine them with both existing content-independent protections or create content-aware protection rules and policies protecting your outbound emails automatically.

The combination of Grayteq Email Security Essential features with our new content-aware engine G-Classing advances your email protection to the ultimate level.
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Manage outbound emails but provide your users with justification option, if necessary.


Generate alerts and automatic reports about any email actions

'New heights for managing your email messaging that meet the highest security and compliance requirements..'

Take them with you!
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Related Solutions
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